The role you keep "getting to next month" is costing you more than the salary.
Our headhunters deliver 3–4 fully vetted SDRs, Executive Assistants, Project Managers, or Bookkeepers to your inbox in 2–3 weeks. Video-introduced. Skills-tested. One flat fee, paid only when you hire.
Takes 60 seconds. No card. No commitment.
Which seat is empty?
Your calendar shouldn't depend on whether you found time to prospect.
You close well, when there's someone to close. But prospecting is the first thing that dies when you get busy, so your pipeline swings between feast and famine, and every famine started six weeks earlier when nobody was booking.
- Daily outbound calls and follow-up sequences
- CRM hygiene and lead list management
- Qualified meetings booked straight onto your closers' calendars
Every SDR candidate passes a live mock cold call and a written outreach test before you ever see them. You hear their phone voice in their video intro, not on your dime.
You didn't build a company to spend your evenings in your inbox.
Calendar Tetris, travel bookings, follow-ups, the 200 unread emails that regenerate overnight. None of it is your job, all of it lands on you, eating the 15 hours a week you should spend on the work only you can do.
- Inbox triage and response drafting
- Calendar ownership and scheduling
- Travel, research, and personal admin
- Keeping commitments from falling through cracks
EA candidates are tested on real scenarios: inbox prioritization, calendar conflicts, tone-matched email drafting, with spoken English evaluated to native-professional level. Your EA speaks for you.
If every project needs you to push it, you don't have projects. You have hostages.
Deadlines slip the moment you stop chasing them. Your team is capable, but the follow-through lives in your head, so you've become a full-time status-checker, and everything moves at the speed of your availability.
- Owning timelines, task boards, and accountability
- Running standups and status reporting
- Building SOPs so delivery stops depending on memory
- Being the person who chases, so you aren't
PM candidates complete a role-specific assessment on prioritization, stakeholder communication, and tooling (Asana, ClickUp, Monday). Verified doers, not certificate collectors.
Running a business on numbers from two months ago isn't frugal. It's flying blind.
The books get done "when things calm down," which is never. So AP/AR drifts, tax season is an annual emergency, and every real decision gets made on gut feel because the dashboard is 60 days stale.
- Weekly reconciliation in QuickBooks Online
- AP/AR and payroll processing
- Month-end close and clean reporting
- A number you can trust, every Monday
Finance candidates pass a hands-on QBO skills test plus full background and reference verification, because this seat touches your money, and "looked good on paper" isn't a control.
See exactly how we find your next A-player.
Tell us which seat is empty.
We'll fill it.
Drop your details and we'll reach out within 24 hours to book your 30-minute discovery call. From there, sourcing starts within a day.
- ✓A dedicated headhunter assigned to your role within 24 hours
- ✓3–4 fully vetted candidates in your inbox in 2–3 weeks
- ✓Custom video intros so you never interview blind
- ✓One flat fee, paid only when you hire
- ✓90-day guarantee with 2 free replacements
Claim your spot before it's gone.
We only take on a handful of new searches each month to protect quality. We'll reach out within 24 hours to lock in your search.
You're in.
Redirecting you to schedule your discovery call now…
You already know you need the hire.
Here's what waiting is costing you.
You've priced the salary. What you haven't priced is the vacancy:
Your hours, wasted
10–20 hours a week of admin and status-chasing, done by the most expensive person in the company.
Meetings not booked
No one prospecting this month becomes revenue you don't close next quarter. That gap never refunds.
Books 60 days behind
That's not bookkeeping debt, that's every decision made without numbers.
Projects at your speed
Everything waiting on you to chase it moves at the speed of your calendar.
We're headhunters, not a job board.
You never touch a resume.
We actively recruit across the US, Canada, LATAM, the Philippines, and Egypt, run every candidate through four vetting gates, and deliver a shortlist of 3–4 finalists with skills-test results, verified references, and a personal video introduction. You watch, interview, hire. One flat fee, only when you do.
Four gates between the applicant pool
and your inbox.
On a job board, you are the vetting process. Here, by the time a candidate reaches you, they've already survived:
Prove the skill
A hands-on assessment built for your exact role: mock cold calls for SDRs, live inbox scenarios for EAs, tooling tests for PMs, QBO exercises for bookkeepers. Claims don't pass. Work does.
Prove the English
Written and spoken evaluation to native-professional fluency, this person will talk to your clients, your team, and your vendors.
Prove the history
Background checks, reference verification, and work history validation. You get the full file before the first conversation.
Prove the person
Every finalist records a custom video introduction. You see their energy and professionalism before a single Zoom minute. No more blind-date interviews.
From "we should hire someone"
to hired, in about 3 weeks.
The brief
A 30-minute call on your business, the role, and what an A-player looks like to you. No commitment.
The headhunt
We source, screen, test, and verify. You don't touch a single resume.
The shortlist
3–4 finalists in your inbox: CVs, test results, references, video intros.
Hire, covered
Interview, choose, onboard, protected by 90 days and 2 free replacements.
We do the hiring. You do the choosing.
| ✓ Smart Hire Pros | ✕ Job Boards, DIY & Retainer Agencies |
|---|---|
| One flat fee. Pay once, keep your hire forever. | Monthly retainers. A markup on salary every month, whether they perform or not. |
| Your hours invested: ~3. One brief call + finalist interviews. | Your hours invested: 40+. Screening, scheduling, interviewing, before the first bad hire. |
| Curated shortlist. 3–4 perfect-match candidates. | Resume flood. You sift through 100+ unqualified applications. |
| Video introductions. See and hear every candidate first. | Blind dates. Hoping the English matches the resume. |
| 90-day guarantee. Up to 2 free replacements. | You're on your own. If they quit, you start over. |
| Dedicated headhunters. Actively recruiting your role. | Passive listings. Your post sits and waits. |
Founders who stopped screening
and started delegating.
"The video introductions changed everything. I already knew who I wanted before we even got on a call. My new EA is exactly what I needed."
"Now I can't see my business running without them. They're spot on with the qualifications we gave them and what we needed. Highly recommend."
"Nothing like a typical staffing agency. Straightforward, fast, professional. Shortlist in under three weeks and I hired someone I'm genuinely thrilled with."
One flat fee. Here's exactly how it works, no fine print.
You pay once, when you hire. Never monthly.
Traditional agencies take a markup on your hire's salary every month, forever. We don't. You pay a single, one-time placement fee, only when you hire.
Why charge it at all? Because our headhunters commit real hours to your role from day one, and the commitment fee keeps our pipeline reserved for founders who are serious about filling the seat. It's also why we can promise sourcing within 24 hours.
Not sure what an A-player costs in your role? Use the free salary calculator →
Hire Guarantee
We stand behind every placement.
If your hire isn't the right fit within the first 90 days, our headhunters restart the search and replace them at zero additional cost, up to twice per placement. Most agencies give you 30 days and one shot. We give you 90 and two, because the flat fee only makes sense for us when the hire actually sticks.
We're not for everyone. That's the point.
✓ Who we help
- ✓ Operators who know exactly which seat is empty (an SDR, an EA, a PM, or a bookkeeper) and want it filled this month, not this quarter.
- ✓ Founders ($1M–$20M revenue) drowning in admin, sales, or operational work.
- ✓ Leaders who want a dedicated, full-time remote professional, not a part-time freelancer.
- ✓ Founders burned by Upwork or retainer agencies who want a better model.
✕ Who we aren't for
- ✕ Companies looking for short-term, project-based gig workers.
- ✕ Founders who want the cheapest labor regardless of quality.
- ✕ Businesses not ready to onboard and delegate to a full-time team member.
- ✕ Anyone expecting a hire in 48 hours without a real vetting process.
Questions we get asked most.
The seat's been empty long enough.
Tell us which role you're filling: SDR, Executive Assistant, Project Manager, or Bookkeeper. We'll call within 24 hours, brief in 30 minutes, and have vetted candidates in your inbox in 2–3 weeks. The only thing you'll wonder is why you waited.
Fill My Open Seat →Takes 60 seconds · No card · 90-day guarantee · 2 free replacements